Its been so long since I posted, I forgot my Blog password. For someone who can still remember the registration number of my fathers 1970’s Rover 2000, that’s a significant memory lapse! All of which has nothing to do with the new licencing model for Dynamics GP 2013 announced by Microsoft. We all knew there were changes coming and prayed it would make entry more atractive to new users. The new licence model is called Perpetual Licencing and builds on the Business Ready Licence model.
Lets look at users first. Dynamics GP Users come in two flavours – Full Access Users and Limited Users. The concept of concurrent users doesn’t change – the number of licences purchased determines how many connections there can be at any one time – regardless of who is actually accessing.
Full Access Usesr have full access rights (Read and write) to all of the functionality through any means – be that the standard locally installed client, the new web client, sharepoint, web services, and any other connecting software.
Limited Access Users have full read, but limited write access rights, to all of the licenced functionality. What this means in practical terms is – these users can access all of the data available through the standard Locally installed client or the Web Client. They have however only write capability through the Time and Expense module. You can kind of see where this is aimed at – users such as maybe Sales People who need to enquire and print reports, and record their time and expense details.
Thats users…now for the more significant changes of how we licence functionality. Similarly with the current BRL licence model, there are two levels of licence available. Thats where the similarity largely ends.
Starter Pack- This includes core financial and distribution functionality, plus three Full Access Users. Its intention is to make Dynamics GP a more attractive prospect for smaller companies. The ‘smaller’ bit is covered by the 3 user licences – however there is nothing small about the levels of functionality included. Apart from the core financial (GL, Cash Flow, Fixed Assets, AR, AP, Multicurrency, Intercompany, Bank Reconciliation, Electronic Banking, Analytical Accounting etc) and distribution modules (Sales Order Processing, Purchase Order Processing, Inventory Management, Bill of Materials, Landed Cost, PO Generator, Time and Expense), the following are also included:
Unlimited Busines Portal users, Modifier with VBA, Customisation site licence and the Microsoft Dynamics GP connector.
Extended Pack – All of the above plus unlimited Forecaster, Manufacturing Suite, Project Accounting, Additional supply chain functionality (Available to promise, Returns Management) and CRM (Note this is the inbuilt CRM within Dynamics GP…and NOT Microsoft CRM).
Microsoft Dynamics GP 2013 is only available under the new Perpetual Licence model. Therefore existing customers will need to transition from BRL in order to upgrade. There are transition paths based on when your system was first registered – While details are still a bit hazy the key date is October 1 2012. If registered before this data (which is ALL current users of the system)…then you will follow the Licence Migration Transition model. This maps your current system to a new perpetual licence on a ‘same functionality or better’ basis but excluding any discontinued functionality.